The segment toolbar

The segment toolbar, called Segment menu in the editor settings, gives you frequent actions without returning to a ribbon tab. You can choose which commands appear. It changes according to the current selection and workspace: translation, alignment, memory editing, and termbase editing have different command sets.

This page covers translation and review projects. Use Toolbar controls for shared configuration, or the dedicated alignment, memory, and termbase guides for those editors.

Check what the command will affect

Before using a tool, check whether you have selected text, one row, or several rows. A formatting command works with the editor selection; a translation or lock command can act on selected segments. Different commands have different scopes.

Start an unfamiliar batch operation on a small selection and inspect the result. Hover over an icon for its description instead of relying on its appearance alone.

Use Selecting segments and batch actions for selection gestures and the operation scope tables. The segment-toolbar Translate and Review commands use the eligible selected rows within the filtered set. The ribbon's document Translate and Review choices can use broader scopes, even when they have similar names.

The segment toolbar includes scrolling arrows, command groups, and the gear at its right end.

Translate and approve

Tool	How to use it
Confirm	Approve the selected segments. Bilingual confirmation needs an attached memory and a nonempty target.
Previous or next segment	Move the active row while keeping your work in the editor.
Copy source	Use the source as the target starting point. In single-language review this becomes Restore original text.
Copy selected source text	Insert the selected source fragment into the target without copying the entire segment.
Clear target	Remove target content from the selected segments. Check your row selection first.
Change status	Set the workflow status; use Confirm when you want the approval and memory-saving workflow.
Lock or unlock	Protect or release the selected segments for operations that respect locks.
Bookmark	Mark segments you want to revisit. Use the bookmark filter for a later pass.

Confirmation can propagate the target to later identical source segments. Read Translation memories before approving large groups of repetitions.

Copy source replaces whole targets

Copy source replaces the selected targets with their source content; Copy selected source text inserts the highlighted fragment into the target instead. Use the first to rebuild whole targets and the second to reuse a name, number, or phrase without replacing the rest of a translation. Clear target removes the selected targets' content. Check the selected rows before these operations.

Change status is a workflow label change. It is separate from Confirm, which performs the approval and memory-saving workflow. A bookmark records a reminder; a lock protects the row from operations that respect locks. None of these controls removes a table filter.

Work with several segments

1. Set the filters for your task.
2. Select the intended rows with Shift-click or Ctrl/Command-click, or use the toolbar's Select all for the filtered set.
3. Clear a highlighted text range if you need row commands.
4. Read the command description and run the selected-segment action.
5. Inspect the changed targets before confirming them.

For example, to translate five empty targets, select those five rows and use the toolbar's Translate. It uses selected rows that are visible after filtering, skipping locked rows and any rows the action cannot edit. Choosing the ribbon's All empty segments instead can reach hidden rows throughout the loaded document. The scope guide explains the other exceptions, including confirmation propagation.

Edit wording and formatting

Use Undo and Redo to navigate editing history. The formatting tools apply bold, italic, underline, superscript, or subscript to the relevant text selection. Case tools can change the selected text or the first word of a segment; read the tooltip to distinguish them.

Toggle segment case changes the first word of selected targets. Toggle case works on highlighted target wording. They are useful for different tasks: changing a sentence opening is different from changing a selected product name in the middle of a sentence.

Toggle end punctuation cycles selected targets' ending punctuation. Fix quotations normalizes supported quotation marks according to the selected preferences. Inspect the sentence after applying them, especially in abbreviations or quoted material.

Use Symbols for characters such as non-breaking spaces, dashes, and other frequently needed marks. A non-breaking space looks similar to a normal space but keeps neighboring text together; turn on non-printing characters when you need to distinguish them.

Research and terminology

Select a source or target phrase, then use the relevant action:

• Filter shows matching segments in the open file or View.
• Find and replace prepares a search for the selected text.
• Concordance searches saved memory pairs for previous usage. This toolbar command is available in projects with attached memories.
• Quick add term adds the selected source and target pair to a glossary.
• Open term editor lets you inspect and refine the terminology entry before saving.
• Search links and groups open your configured external reference resources.

Quick add is useful when the pair is already clear. Use the term editor when you need examples, matching behavior, or a forbidden-term flag. See Glossaries.

To add a bilingual term, highlight the source expression and its target counterpart so both selections are available. Selecting an entire pair of rows is not the same as selecting the two term phrases. Check the pair and destination glossary before adding it.

Phrase Filter changes which segments the table displays. After checking related occurrences, use the filter bar's Clear all to see the whole loaded file or View again. Closing the research tab does not perform that step.

Comments and tags

New comment records a note about the selection or active segment. The comment controls also let you revisit existing notes. Use comments for a decision or question that should remain visible during review.

Tag command	Effect
Insert tag	Inserts an available unused source tag into the target. Check the proposed tag and cursor position.
Clear tags	Removes target tags from the relevant selected segments
Remove invalid tags	Removes invalid tag content; it does not supply every missing required tag
Fix tags	Requests tag repair using Searchspeare assistance; inspect placement afterward

Removing tags is different from hiding them. Use Handling tags to understand the document's formatting markers before changing them.

AI and translation tools

Depending on your configuration, the toolbar includes AI translation, adversarial review, synonyms, error correction, number conversion, and tag repair. These tools use your selected AI service and applicable context. Some actions show proposed changes; others apply a draft directly.

Action	Selection and purpose
Translate	Eligible selected segments within the filtered set; generates draft translations
Review	Eligible selected segments within the filtered set; checks existing translations and prepares corrections
Synonyms	A highlighted source or target expression; investigates alternative wording
Fix errors	Selected segments, without a highlighted phrase; corrects wording problems
Toggle number	Highlighted target wording; converts between written numbers and digits
Fix tags	Selected tag-bearing segments; repairs formatting markers

Choose AI actions by the task you need, and use Changes preview when a command presents proposals. A generated draft still needs your review before confirmation.

Chat is useful when you need to explain a specific task or ask a question. A question does not automatically edit the document. Review and accept a proposal before treating it as part of your work.

A separate Translate with DeepL action is available when that integration is configured. It is distinct from Searchspeare's AI assistance.

Dictaphone is available in the desktop application. It lets you enter text by voice; check the recognized wording and microphone state before continuing. Its command context menu includes a dictation-language choice.

Configure the toolbar

Open the toolbar's gear. Choose commands in the command list and include configured research Links and Groups in their respective tabs. Search by name or description to find a command. Separators appear automatically between groups.

Right-click a toolbar command to change its shortcut or remove it from the menu. Previous/next segment commands are optional choices, so add them in the configuration if you want navigation buttons. Settings → Advanced contains the Segment menu visibility and context-filtering choices. View → Toolbar rows manages its layout.

Keep the toolbar focused on actions you use repeatedly. You can reach less frequent tools from the ribbon and assign shortcuts to actions you want to run without clicking.

Identify the command icons

These are the command cards in the toolbar's gear menu. Each card shows the icon, command name, description, and group. The checkbox controls whether the command appears in your toolbar; it does not run the command. Some commands become available only with the appropriate selection or app settings.

Confirm

Select the segments you have checked, then Confirm. In a bilingual project, confirmation needs an attached memory and a nonempty target; it approves the translation and saves the pair to that memory.

Confirmation can propagate the translation to later identical sources. Check repeated occurrences in their own contexts.

Quick add term

Highlight a source expression and its target equivalent, then use Quick add term to save the pair in a glossary. Selecting whole rows does not select the two term expressions.

Check the destination glossary and the two selected wordings. Use the term editor instead when you need examples, matching settings, or a forbidden-term flag.

Translate

Select the rows to translate, then run the toolbar’s Translate command. It generates drafts for eligible selected rows within the filtered set, respecting applicable locks and editing restrictions.

Read each draft, check terminology and tags, and Confirm only when it is ready. Ribbon translation choices can have a broader scope.

Review

Select translated rows and use Review to ask Searchspeare to check them. Inspect the proposed corrections and their reasons before accepting them.

Review requires usable source and target text. It is separate from confirming a translation or running the pattern-based QA checks.

Fix tags

Select tag-bearing rows and request Searchspeare’s tag repair. Inspect both the required tags and their positions in the resulting translation.

Correct tag counts alone do not prove correct placement around the corresponding wording.

Synonyms

Highlight a source or target expression to investigate alternative wording. Read the suggested alternatives against the complete sentence before using one.

An alternative can fit the topic while changing the meaning, register, or grammatical construction.

Fix errors

Select the segments to correct and clear any highlighted phrase when you want the row action. This asks Searchspeare to correct grammatical, spelling, and punctuation problems.

Read the result for meaning as well as surface errors. A correction still needs a translator’s review.

Toggle number

Highlight target wording representing a number, then request conversion between digits and written words. Check the number’s value, spelling, and suitability for the sentence.

Select all

Select every segment in the current filtered set, including rows outside the screen. Inspect the filters before running a batch action.

To work with the whole loaded document, clear its filters first and then select all.

Copy source

Select the intended segments and copy their source content into the targets. This replaces whole targets, so check the selected rows first.

For single-language review, the corresponding command restores the original text. Use Copy source selection to insert only a highlighted fragment.

Copy source selection

Highlight only the source fragment you need, such as a name or code, then insert it into the target at the intended position. This reuses the selected fragment instead of replacing the entire target.

Clear segments

Select the targets you intend to empty and run Clear segments. It removes their target content; use a small deliberate selection and inspect it before continuing.

Undo

Return to an earlier available editing state. Read the affected wording or rows after undoing; the change may involve more than the cell containing the cursor.

Undo is unavailable when there is no earlier state in the current editing history.

Redo

Reapply a change you previously undid. Inspect the resulting text or row arrangement before continuing.

Redo is unavailable when there is no later state to restore.

Toggle segment case

Select the intended rows to change the capitalization of the first word in their targets. This is useful for sentence openings.

To change a phrase in the middle of a sentence, highlight that phrase and use Toggle case instead.

Toggle end punctuation

Select the targets whose ending punctuation you want to change, then run the command to cycle the supported endings. Read the result in context, especially for abbreviations and quotations.

Toggle case

Highlight the wording to change in the active editable cell, then run the command to cycle its capitalization. Check names, abbreviations, and sentence openings afterward.

Bold

Highlight text in an editable cell, then toggle Bold. Run it again on bold text to remove that formatting.

In a translation project, use the target editor. Selecting several rows is different from selecting characters to format.

Italic

Highlight the wording in an editable cell, then toggle Italic to apply or remove italic formatting. Check that only the intended characters are selected.

Underline

Highlight target wording, then toggle Underline to apply or remove underlining. Inspect the resulting formatting and any pending edit before confirming the row.

Superscript

Highlight the characters to raise above the text line, such as an exponent, then use Superscript. Review the surrounding wording and the exported document when layout matters.

Subscript

Highlight the characters to lower below the text line, such as part of a chemical formula, then use Subscript. Keep the selection limited to those characters.

Symbols

Place the cursor where the character belongs and open Symbols. Choose the required space, dash, or other available character.

Turn on View → Whitespace when checking a non-breaking space against a normal space.

Fix quotations

Select the rows whose target quotation marks need normalization and run Fix quotations. Check the chosen quotation style and inspect nested quotations and apostrophes afterward.

Find and Replace

Highlight an expression to prepare a search, or open the panel and enter it there. Choose the source or target side and matching options before Next, Replace, or Replace All.

Replace All follows the replacement panel’s scope and the filtered table; it does not simply mean the rows selected for another toolbar operation.

Filter

Highlight wording on the source or target side and run Filter to narrow the table around that expression. Use the result to inspect repeated wording in context.

Use Clear all in the document filter bar to restore the full loaded table. Closing a side panel does not clear these filters.

Concordance

Highlight an expression and open Concordance to search previous translation memory pairs. Compare the source and target examples before reusing wording.

This command is available in projects with attached memories. Concordance searches memories, while the document Filter command narrows the current segment table.

Lock or unlock

Select rows to protect or release them for operations that respect locks. A lock concerns editability; it is separate from a bookmark, status label, or confirmation.

Check mixed selections before applying a group lock change.

Bookmark

Select segments you want to revisit and add or remove their bookmark. Use the bookmark filter for a later pass.

A bookmark is a reminder. It does not approve, lock, or translate the segment.

Change status

Open the status choices for the selected segments and choose the intended workflow label. Check the affected rows before applying it.

Use Confirm for the approval and memory-saving workflow; changing a status label is a separate operation.

Insert next tag

Place the cursor in the target where the next unused source tag belongs, then insert it. Read the offered tag number and compare it with the source.

For a paired tag, check both its opening and closing positions around the translated wording.

Clear tags

Select the relevant unlocked rows and use Clear tags to remove their target tags. This changes the target content; it does not merely hide the tag markers.

Compare the source and target before continuing. Required formatting tags may need to be restored.

Remove invalid tags

Use this on selected rows containing invalid target tag content. It removes invalid tags; it does not supply every missing source tag.

Compare both sides afterward and insert or repair any required tags that are still missing.

Translate with DeepL

When the separate DeepL integration is configured, select the intended segments and run this translation command. Review the resulting targets before confirmation.

This integration has its own configuration and is separate from Searchspeare assistance.

Dictaphone

In the desktop application, set up dictation, place the cursor in an unlocked editable cell, and use the dictation command or its shortcut. Review the recognized text before confirming the row.

The desktop dictation guide explains model installation, language selection, and recording controls. Availability differs from the browser PWA.

Visit link

Use this when the active passage contains a web address you want to inspect. It opens that address; it does not translate or replace it.

Check whether the address itself must remain unchanged in the delivered document.

Add term

Highlight the source term and its translation, then open the term editor. Check the destination glossary, both wordings, matching settings, and any examples before saving.

Use this route when you need to inspect the entry rather than save the selected pair immediately with Quick add term.

Previous segment

Move to the preceding segment in the displayed table. Check the active filters when an expected row is absent.

Next segment

Move to the following segment in the displayed table. This navigation does not itself confirm the row you are leaving.

Comment

Select the relevant wording or make the segment active, then open Comment and write the note. Use it for a question, decision, or instruction that reviewers should be able to revisit.