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Filtering segments ​

Filtering and Find/Replace solve different problems:

  • Filtering decides which segments you are looking at and working on.
  • Find & Replace edits text inside the segments you are currently working on.

In practice, you often use them together: filter down to the exact set of segments you care about, then run actions confidently knowing you won’t affect the rest.

Why filtering is so important ​

Filters let you create a “working set” of segments.

That matters because most bulk actions are applied to what you can see or what you selected. By filtering first, you can:

  • Focus only on the segments that need attention (faster review passes)
  • Run batch actions without touching unrelated segments
  • Do quality checks (for example: “show me segments where the source contains X but the target does not”) and fix them in one pass

Three-state filters (include / exclude / off) ​

Searchspeare filters are powerful because each filter has three states:

  1. Off (default)
  2. Include (the filter is active)
  3. Exclude / NOT (negated)

When a filter is shown in red, it means “NOT”: it excludes matches.

Filter bar showing active and negated filters (light)Filter bar showing active and negated filters (dark)

This enables combinations like:

  • Filter Source by including a term
  • Filter Target by excluding a term

That’s a great way to detect missing terminology or missing required words in translations.

Regex assistant for filtering (fast, even for complex patterns) ​

Filters can use regex, which is great when you need something precise (numbers, codes, formatting patterns, etc.).

If writing regex feels tedious, Searchspeare can help: use the regex assistant to describe what you want in plain language and get the pattern instantly.

This makes building complex filter conditions super fast—without needing to be a regex expert.

Regex assistant for building a filtering pattern (light)Regex assistant for building a filtering pattern (dark)

Preset filter menu ​

Searchspeare includes a rich set of preset filters grouped by purpose.

Filter menu with preset filters (light)Filter menu with preset filters (dark)

Status ​

Use these to focus on segments by workflow/edit state:

  • Confirmed
  • New
  • Edited
  • Replaced
  • Pasted
  • Populated
  • Selected

Mismatches ​

Use these to surface “this will likely break export / needs attention” candidates:

  • Tags mismatch
  • Numbers mismatch
  • Length mismatch

Review ​

Use these for review passes and triage:

  • With changes
  • With comments
  • Bookmarked

Tags ​

Use these when your content contains inline tags:

  • With tags
  • Malformed tags

Numbers ​

Use these to isolate numeric-heavy content:

  • With numbers
  • Only numbers

Match ​

Use these to focus by match quality thresholds (fuzzy ranges):

  • Fuzzy 70%
  • Fuzzy 80%
  • Fuzzy 90%

Locked ​

Use this to work specifically with segments that are locked/unlocked.

Content ​

Use these to spot special cases:

  • Equal content (source and target match)
  • With URLs
  • Empty
  • Source chars (filter by character count range)
  • Target chars (filter by character count range)

Formatting ​

Use these to find segments containing formatting:

  • Bold
  • Italic